NAME OF POSITION: Reports Manager


PERSON’S SENIOR: Director of Inspections and Reports


PURPOSE (The reason why this position exists): To monitor attendance, the weekly payroll report and to keep managers and executives informed of production. 


VIEWPOINT (The viewpoint that an employee should have to be successful at the job): That vigilant record-keeping and coordinating with management are essential to the success of an organization. 


COMPUTER SKILLS REQUIRED: 

Google suite, Microsoft Office products (word, excel), E&H Matrix, ability to operate scanner and printer, conduct rapid Google searches, understanding of files, documents and organizational basics


SKILLS REQUIRED: 

Time-management, organizational skills, attention to detail, adaptability to changing systems and work-flows, able to learn quickly, solution-oriented, careful and precise admin, high aptitude. Able to quickly obtain and send reports when requested.   


RESPONSIBILITIES OF THE POSITION:

  • Takes attendance every morning at muster and records all attendance information

  • Submits attendance report to CEO/CFO

  • Monitors locations of employees and their productivity via software

  • Gathers SNA every morning and shares charts w/ execs

  • Handles Leaves, ARFs, Make-Up Time and Time Correction forms


WEEKLY ACTIONS:

  • Run stat evolution every Friday 

  • Ensure all reports are prepared for payroll by Tuesday morning

  • Ensure all Company BP’s from EC are read and understood every Monday


Daily Actions: 

  • Take attendance every morning

  • Submit attendance report to CEO/CFO

  • Share SNA with execs 

  • Approves Leaves and ARFs

  • Ensure all personal BP’s input by 9:30

  • If employees are working remotely, ensure they have input their Work From Home Daily Report 

  • Check everyone’s status on Simple In/Out 



Valuable Final Product: A organization with good control based on accurate records. 


GLOSSARY OF TERMS:

Simple In/Out: Our time-keeping system