DATE: 10/19/2021
NAME OF POSITION: Further Repairs IC
PERSON’S SENIOR: Henry Reinberg
PURPOSE (The reason why this position exists):
There will be cases where we purchase a home and then later discover that it falls into the unacceptable category and can not be sold to an investor. These homes must receive more extensive repairs before they can be sold to either an investor or a family. The Property Preservation Department handles any further repairs needed.
VIEWPOINT (The viewpoint that an employee should have to be successful at the job): Your keen eye for detail is pertinent to this role- any photos or communications that are received from vendors must be carefully audited to prevent missed opportunities for repair.
COMPUTER SKILLS REQUIRED:
Knowledge of Microsoft Office and general PC computer knowledge. Able to create and correct formulas in Microsoft Office, specially Excel documents. Can create and operate Google Docs as well as having experience with Google Drive and Google Sheets. Able to use Facebook, messenger and know how to post and communicate with others on FB.
SKILLS REQUIRED:
Can keep track of dates and can complete tasks before their due date. Good duplications and detail oriented specifically regarding property repairs and a correctly completed work order. They should have a good starting knowledge of properties and hiring workers to do repairs. A very crucial skill is the ability to carry out a job to completion and not leaving half done work or partial products along the way.
RESPONSIBILITIES OF THE POSITION:
To make any home assigned to you into a sellable home regardless of the condition it is in when you receive it
Ensure any roof damage is tarped or patched quickly to prevent any further damage to the exterior and interior.
Recommend any carry out once approved any further repairs to the home that will prevent further deterioration and/or improve the selling ability of the property.
Ensure any code violations from the city or county are handled quickly and avoided in the future. This includes, grass cuts, trash in the yard, exterior repairs, condemnations, etc.
To handle “REHAB” (Further repairs not part of the Home Set-up Checklist, including roof, plumbing, electrical, and foundation repairs)
WEEKLY ACTIONS:
Fill out and submit R/F and POs for any jobs completed after 2pm the day before.
Based on your weekly BP note which steps you will work on for the day and focus on getting these done and avoid dispersal as you are usually responsible for a high quantity of pending jobs which can get distracting.
Note how many scheduled bids, scheduled/completed jobs, set-ups etc. are done on your weekly BP. Include names and phone numbers where relevant to keep good track of vendors for each job.
Keep track of vendors that will be working that day and ensure they know the importance of before and after photos to get paid.
Once a job is complete check the work via the photos and the final invoice and let the vendor know if it passed or if anything else needs to be done or any other photos needed for full submission. (I recommend you have the vendor send you pictures as soon as the job is done and have them stay at the property with you check them quickly in case you need anything else so as to avoid a new trip and/or fee to go back to the property)
Upload and submit any jobs done before 2pm to QC in the assigned folder. Be sure to include the Set-Up QC Checklist if the full set-up is completed.
Along the way make consistent and detailed notes in the E&H Matrix under the Trust profile of each home so that no data is lost on what is happening with the property.
Along the way ensure to create contact profiles for all your vendors including notes of their quality of work, how they prefer to be paid, what their skill and experience is, etc.
STATISTICS:
Property Preservation Points Total
ACTION STATS:
Setups Complete
Valuable Final Product:
A FULLY SET-UP HOME THAT IS SECURE, CLEAN AND READY TO MARKET FOR FAMILIES TO PURCHASE