Google Sheets cheat sheet
Create and simultaneously edit spreadsheets with your team, right in your browser. Analyze data with charts and filters, handle task lists, create project plans, and much more. All changes are saved automatically. |
1. Customize your spreadsheet and data.
2. Work with rows, columns, and cells.
Add rows, columns, and cells:
- Select the row, column, or cell near where you want to add your new entry.
- Right-click the highlighted row, column, or cellInsertchoose where to insert the new entry.
Delete, clear, or hide rows and columns: Right-click the row number or column letterDelete, Clear, or Hide.
Delete cells: Select the cells and right-clickDelete cellsShift left or Shift up.
Move rows or columns: Select the row number or column letter and drag it to a new location.
Move cells:
- Select the cells.
- Point your cursor to the top of the selected cells until a hand appears.
- Drag the cells to a new location.
Group rows or columns:
- Select the rows or columns.
- Click DataGroup rows or Group columns.
Freeze header rows and columns: Keep a row or column in the same place as you scroll through your spreadsheet. On the menu bar, click ViewFreeze and choose an option.
3. Click Share to share your spreadsheet and then choose what collaborators can do. They'll also receive an email notification.
| Share or unshare | Edit content directly | Add comments |
Editor | ✔ | ✔ | ✔ |
Commenter |
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Viewer |
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4. Collaborate with your team in real time.
5. Create different versions and copies of your spreadsheet.
Make a copy—Create a duplicate of your spreadsheet. This is a great way to create templates.
Download as—Download your spreadsheet in other formats, such as Excel or PDF.
Email as attachment—Email a copy of your spreadsheet.
Version history—See all the changes you and others have made to the spreadsheet or revert to earlier versions.
Publish to the web—Publish a copy of your spreadsheet as a webpage or embed your spreadsheet in a website.
6. Work with functions.
Your most important Excel functions exist in Sheets, too. Here’s a few of the things you can do.
AVERAGE | Statistical Returns the numerical average value in a dataset, ignoring text. |
AVERAGEIFS | Statistical Returns the average of a range that depends upon multiple criteria. |
CHOOSE | Lookup Returns an element from a list of choices based on index. |
COUNT | Statistical Returns the count of the number of numeric values in a dataset. |
COUNTIF | Statistical Returns a conditional count across a range. |
DATE | Date Converts a provided year, month, and day into a date. |
FIND | Text Returns the position at which a string is first found within text. |
GETPIVOTDATA | Text Extracts an aggregated value from a pivot table that corresponds to the specified row and column headings. |
IF | Logical Returns one value if a logical expression is true and another if it is false. |
INDEX | Lookup Returns the content of a cell, specified by row and column offset. |
INT | Math Rounds a number down to the nearest integer that’s less than or equal to it. |
LOOKUP | Lookup Looks through a row or column for a key and returns the value of the cell in a result range located in the same position as the search row or column. |
MATCH | Lookup Returns the relative position of an item in a range that matches a specified value. |
MAX | Statistical Returns the maximum value in a numeric dataset. |
MIN | Statistical Returns the minimum value in a numeric dataset. |
NOW | Date Returns the current date and time as a date value. |
ROUND | Math Rounds a number to a certain number of decimal places according to standard rules. |
SUM | Math Returns the sum of a series of numbers and/or cells. |
SUMIF | Math Returns a conditional sum across a range. |
TODAY | Date Returns the current date as a date value. |
VLOOKUP | Lookup Searches down the first column of a range for a key and returns the value of a specified cell in the row found. |