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E&H POLICY

OCTOBER 13, 2021


GOOGLE DRIVE ORGANIZATION


 

There are standard methods that we use to keep the Drive de-cluttered, for example, the Central Properties Folder (see Central Properties Folder CD). 

 

In the CPF, there are 9 to 16 folders within each property. In the Hats, Forms, Handouts and Routing Forms folder, there are folders for each division, and within each division, there are folders for each department to place their hatting material. 


These examples are given because they are the most established and organized folders in the Drive... This level of organization in that folder should be replicated to ALL folders in the Drive. While you might see some areas within these folders that are in need of improvement, the basic order is established and followed.      


In order to facilitate the task of everyone keeping the Drive tidy, there are small actions that each of us can take, such as:

  1. Ensuring there are no duplicate folders within another folder; before deleting a duplicate folder, check each folder, move items over individually and then delete the folder that is empty

  2. Naming everything you upload

  3. If you see a document, a folder or anything that has an obscure or unclear name, rename it something recognisable to all 

  4. Placing documents and files in their appropriate corresponding folders


    The Google Drive is used by the entire company- as a collaborative effort, we should keep the Drive as organized as possible so that everyone can efficiently find a file or document. Not one person’s documents, files, etc. is considered sacred or of your ownership when it deals with the items that each of us need access to day in and day out; therefore, these items need to be accessible. Organization creates efficiency, so we need to use the Drive to our advantage. 


 



        

                                                                                          KALI POST

                                           Director of Personnel E&H INC.